Job Purpose

The position holder will be in charge of providing logistical, asset, and event management support for project activities.

Technical:

• Manage the filing, storage and security of documents
• To ensure that appropriate contract agreements for the office and accommodation are drawn up & signed.
• Maintaining proper record of documents issued or received till the final receipt of goods and final payments to suppliers.
• Ability to obtain all of the supplier\'s products, check them all, and review the invoices that require payment.
• Support in dealing various matters regarding insurance of vehicles, building and Assets.
• Identify the accommodations and services, as well as the procuring and installation of all project-related components, and oversee these processes.
• To be familiar with and abide by the other NGO’s International procedures.

Operational:

• Assistance with the upkeep of hard records, such as field trips, meeting minutes, distribution records, and other records of purchases and the handing over of assets.
• Check vendors and suppliers prior enrolling in any operations.
• With command of effectively filing documents and formats in accordance with specified standards
• For field activities at the Country office, plan and manage the logistical assistance.
• Ensure availability office supplies and consumables.
• Coordinate with suppliers and transport agents to ensure goods are received in the correct quantity and in good condition
• To ensure that logistics work in the field location is carried out in coordination with logistics and other field locations.
• Close coordination with line manager for effective implementation of project activities.
• Making domestic provisions for operating teams, such as refurbishing accommodation and arranging for other domestic needs including traveling.
• Timely reporting and handling of maintenance and repair of all office equipment’s, building and furniture, fixtures, vehicles.
•  Supervision of support staff and admin department
•  Ensuring proper travel arrangements for all staff and guests between different offices
• Supervision of arrangements of seminars, conferences and interviews.
• Supply and deliver equipment and materials to required destinations in an efficient and cost effective manner

Organizational:

• Ensure compliance with IR’s policies & procedures in true spirit for effective delivery of services to communities.
• In depth understanding of IR values and their demonstration in the field while working with communities.
• Abide by the IR zero tolerance policy towards bribery & corruption through sensitization / empowerment of communities on coping mechanism so that they can raise voice as & when feel inappropriate.
• Thorough knowledge of IR strategic priorities to ensure effective implementation with future sustainability.
• Assist in identification & documentation of organizational successes for show casing IR work
• Facilitate communities in adaptation of environment friendly & cost effective approaches to meet their current as well as future needs with specific attention to climate change.
• Focused efforts to be made for mainstreaming of marginalized groups i.e. Persons with disability and old age, minorities, Women & children etc in consultation & implementation of project activities at ground.
• Strengthen mechanism to Influence the decision makers through communities to pay attention towards DRR planning, give voice to suffering and the excluded, highlighting the protection needs of people.
• Participation and facilitation in implementation of IR seasonal programmes & emergency response.

PERSON SPECIFICATION

It is essential that the post holder shows a good understanding and sympathy with the organizational values & principles, vision and mission as well as commitment to its PSEAH (preventing sexual exploitation abuse and harassment) protocols. IR has a zero-tolerance policy towards PSEAH and don’t support any action that promotes or encourages PSEAH.

IR is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom IR engages. IR expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

Pre-employment Checks:

Any employment with Islamic Relief will be subject to the following checks:

·       Screening clearance

·       Receipt of satisfactory references

Our values and commitment to safeguarding.

IRW is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom IRW engages. IRW expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme

In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.