Our client, the Ministry of Industries & Production (MoIP), is seeking a proactive and experienced Procurement Specialist to strengthen its procurement processes and ensure compliance with public sector regulations. The Ministry faces challenges in managing procurement planning, vendor selection, contract management, and adherence to regulatory frameworks. The ideal candidate will support efficient procurement operations, promote transparency, and streamline procedures to meet programmatic and organizational needs.

Qualifications & Eligibility:

• Academic Requirements:
  • Master’s degree in Procurement, Supply Chain Management, Business Administration, Public Administration, Economics, Engineering, or a related field from an HEC-recognized university.
  • Professional certifications such as CIPS (Chartered Institute of Procurement & Supply), CPM (Certified Procurement Manager), PMP (Project Management Professional), or equivalent are preferred.
• Professional Experience:
  • Minimum 8 years of relevant experience in public sector or donor-funded procurement projects.
  • Demonstrated expertise in applying PPRA (Public Procurement Regulatory Authority) rules and procurement procedures of major donors such as World Bank, ADB, or others.
  • Proven track record in procurement planning, tendering, contract management, and engagement with diverse stakeholders.
  • Experience within government ministries or public sector development projects is highly desirable.
• Skills & Competencies:
  • Comprehensive knowledge of procurement systems, regulatory frameworks, and compliance standards.
  • Strong analytical, organizational, and negotiation capabilities.
  • High integrity, commitment to transparency, and ethical procurement practices.
  • Proficiency with MS Office, ERP procurement modules, and procurement management software.
  • Excellent communication and training skills to build procurement capacity.

Key Responsibilities:

1. Procurement Planning:
   • Develop and regularly update annual procurement plans in alignment with project timelines and budgets.
   • Coordinate with technical and project teams to identify procurement needs and specifications.
2. Procurement Execution:
   • Prepare bidding documents such as Expressions of Interest (EOIs), Requests for Proposals (RFPs), and Requests for Quotations (RFQs) compliant with PPRA and donor regulations.
   • Manage procurement processes including advertisement, pre-bid meetings, bid opening, evaluation, and contract award ensuring transparency and competitiveness.
3. Contract Management:
   • Monitor contract implementation, performance, and compliance with terms and conditions.
   • Maintain accurate procurement records, contract databases, and supplier performance logs.
   • Assist in resolving disputes, delays, and contract-related issues.
4. Compliance and Reporting:
   • Ensure all procurement activities comply with PPRA rules and applicable donor guidelines.
   • Prepare and submit monthly and quarterly procurement status reports to internal management and external stakeholders.
   • Support audit processes and implement corrective measures as needed.
5. Capacity Building:
   • Conduct training sessions for MoIP and project staff on procurement regulations and best practices.
   • Contribute to the development and updating of Standard Operating Procedures (SOPs) and procurement manuals.

Core Competencies:

• Strong knowledge of public procurement regulations and donor guidelines.
• Excellent project coordination, negotiation, and problem-solving skills.
• High ethical standards and dedication to transparency and accountability.
• Effective communication and interpersonal skills to liaise with stakeholders.
• Proficient in procurement software and data management tools.

Monitoring & Evaluation:

• Track and review procurement process adherence and effectiveness.
• Evaluate supplier performance and contract compliance regularly.
• Generate reports and insights to improve procurement practices and outcomes.

Remuneration:

As per SPPS-III pay scale: Competitive government salary and benefits according to Government of Pakistan rules.