Responsible for: Project implementation, reporting, coordination, monitoring, evaluation, Accountability, base line studies, assessments, data collection, spot checks, field visits, desk review etc

Purpose of the Post: The purpose of this position is to provide overall support to programme Coordinator in designing, developing, implementation, reporting, coordination and monitoring of the humanitarian and development projects in the Province.

Main Responsibilities

• Maintain and store all the records in line with MAP document management.
• Comply with all HR & Admin policies and procedures, legal and regulatory requirements.
• Demonstrate MA values in line with MA vision and mission and accountability in every official action.
• Demonstrate duties commensurate with the accountabilities of the post.

Major Responsibilities:

·         To support the program coordinator in drafting of concept note, proposal, reports and any guidelines and revise and update them as and when required;

·         Carry-out periodic donors mapping, identify potential funding opportunities with donors, and update the grants tracker on regular basis;

·         Preparation of opportunities analysis for the new opportunities;

·         Development of concept paper and project proposal against the guidelines provided by the prospective donor and getting the feedback and support from the Programme, Finance and Management as relevant.

·         Ensure updating of concept notes, proposal and report in database and system.

·         Responsible to implement the project activities in close coordination with project participant;

·         Prepare monthly and weekly work plan;

·         Manage project budget and inform PC of any under or over spending of budget;

·         Manage and supervise project activities through project life cycle;

·         Represent Organisation in monthly progress review meetings;

·         To monitor the ongoing project activities in field and at office level;

·         To document activities and report to communicate project findings and activities;

·         To provide technical and management support to project team;

·         Support PC and project team in finalization of internal and external (donor required) progress reports which includes but not limited to WPRs, MPRs, Quarterly Reports, and donor reports;

·         Provide editorial support to project teams for review of reports and documents and ensure the quality and presentation of reports;

·         Travel to the field sites as needed to support program reporting;

·         Facilitate in regular update of reporting calendar and maintaining follow-up with team for timely finalization of reports;

·         Support opening, review, and closing of meetings, including attendance at meetings;

·         Arrange and minute regular internal coordination meetings;

·         Comply with all internal policies processes and procedures including financial management systems;

·         Maintain and regularly update the program data archive both in soft and hard form which includes proposals, contracts and reports;

Any other task assigned by the supervisor