Job Responsibilities:

• Organizing and managing school finance, in accordance with Financial Handbook, and administering payroll

• Assisting the Directors in establishing the budget planning and financial control and procedures through which they shall be achieved, including development of resource plans as required.

• Advising on compliance with legislation and guidance.

• Other duties of an appropriate level and nature may also be required, as directed by the Directors. 

• In consultation with the directors prepare the school’s annual budget and review and update as necessary.

• Monitor income and expenditure in relation to the school’s budget, and produce monthly reports for the Directors and the Finance Committee.

• Keep all school accounts and prepare income and expenditure reports in accordance with the financial regulations and shall prepare accounts for submission to the school’s auditors.

• Assist in the preparation for the annual audit, liaising with all parties involved.

• Maintain and oversee all bank accounts, completing monthly reconciliations and reporting banking errors to the directors.

• Assist in the preparation of accurate tax accounting and payment so that tax reclaim returns are submitted as required.

• Be responsible for all elements of cash handling including collections and disbursements, banking and security, fundraising and school trips.

• Be responsible for the completion of the school’s payroll, ensuring all forms including timesheets, new starter/leaver/variation forms and annual returns are submitted within required deadlines.

• Monitor the payment of salaries by the school’s payroll provider, liaising with the provider as required.

• In conjunction with the nominated staff members, scrutinise and attend to the payment of all invoices and statements of account.

• Carry out and keep analyses of costs and other statistical information.

• Co-ordinate and maintain a list of approved contractors and suppliers to ensure best value.

• Manage, negotiate and monitor all contracts, leases and relationships with external contractors.

• Manage staff contracts in accordance with the school’s procedures.

• Ensure that all administrative duties, checks, documentation, reports and returns (internal and external) are completed accurately and submitted within required deadlines.

• Collate information, statistics and prepare reports as required by the Directors.